We are working with a leading B2B organisation who have an immediate requirement for an experienced Executive Assistant on a short-term contact.
As an Executive Administrative Assistant, you will report directly to the VP of Sales, UK & Ireland. The successful candidate must be able to function independently with minimal supervision and direction. You will have a strong attention to detail, be comfortable handling multiple tasks and produce high quality work under limited time constraints.
Key Responsibilities: -Organise and prioritise large volumes of information -Proactively read, sort, distribute, respond to incoming emails. Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring requests for information -Scheduling meetings (primarily with high level executives, internal/external partners) -Maintaining and organising calendars -Making travel arrangements, including international travel -Coordinating and working on department and company activities such as quarterly kick off meetings, Leadership offsites and events when execs over from the US. -Preparing presentations, owning agendas for key critical meetings. Such tasks may include assembling highly confidential and sensitive information -Preparing general and travel expenses -Works independently and within a team on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations, and disseminating information -Types, prints and proofreads general correspondences, memos, charts, tables, contracts, business plans, etc. Responsible for accuracy and clarity of final copy
Essential Skills and Experience: -7+ years of administrative experience -Proficient in Microsoft Word, Excel, PowerPoint and Exchange preferred -High energy, results oriented and driven -Ability to react quickly to unforeseen challenges, schedule changes, etc. -Diligent, conscientious and reliable -High level of dependability, initiative and motivation -Experience working for a publicly traded company strongly preferred -Prioritise effectively, multi-task and work independently -Ability to work with teams developing strategies and action plans, and with share results -Strong organizational, written/oral communication and interpersonal skills -Comfort interacting with potential clients on the telephone and over email
Interviews are due to take place this week with a start date ASAP!
Please note this is an immediate requirement for a key client with CV's for the Executive Assistant role being given immediate consideration so don't delay in submitting your application.
