I am HR

Salary
£45000 - £55000 per annum
Location
South West
Type
Contract
Reference
BBBH10287
Contact
Louise
Senior Consultant - HR

12 Mar 2018

Office and Facilities Manager – Bristol (Professional Services)

Office and Facilities Manager – Office move experience required – Professional Services
Bristol
£45,000 – £55,000
6-12 months contract

We are looking for an experienced Office and Facilities Manager to organise and supervise all of the administrative activities that facilitates the smooth running of the office.

Main Tasks and Responsibilities

*Supervision and monitoring of the reception and general office staff
*Supervision of the secretarial staff
*Ensuring adequate staff levels to cover absences and peaks in workload
*In conjunction with the Head of HR & Administration, handle performance management, conflict and dispute issues within the secretarial/ administrative teams
*Identifying staff development and training needs
*Managing attendance and sickness records for support staff, conducting Return to work interviews and reporting back to the Head of HR & Administration as necessary
*Handling staff recruitment
*Organising induction programmes for new employees
*Liaising and managing suppliers
*Ensuring supplies of stationery and office equipment are adequate
*Facilities management to include liaising with landlords as required to ensure good housekeeping/maintenance of the premises
*Responsibility for petty cash and foreign currency transactions
*Ensuring the office complies with all health and safety regulations
*Ensuring office risk assessments are undertaken as required
*Responsible for ensuring disaster recovery plans are up to date and adhered to in an emergency situation
*To provide support to the Head of HR and Administration as required
*Ad hoc projects/lead roles as requested
*To undertake any other duties that our client requires in respect of the office management activities

Person Specification – Skills and Experience

Education and Training
Minimum 5 GCSE’s at Grade C or above (or equivalent) including English and Maths
Experience
Previous experience of managing teams/people and of the office management role is essential. Experience of managing facilities, suppliers and budgets is desirable
Organisational skills
Must be able to prioritise and manage tasks within a given timescale, meet deadlines, delegate tasks as appropriate and work under pressure
Team-working skills
Respecting and supporting others within the team/firm to achieve common goals, supporting the development and recognising potential in staff to achieve the highest standards
Quality service
Ability to produce work to the standards required and with accuracy and attention to detail
IT skills
Proficient in the use of Microsoft Office Outlook, Word, Excel, knowledge of power-point, lotus notes and adobe an advantage
Communication skills
Excellent written and verbal communication skills are essential. Ability to deal with conflict and disputes with discretion and confidentiality as appropriate

Flexibility
Flexible and adaptable approach essential. Receptive to change, proactive and forward thinking
Attitude
Responsible, focused, committed attitude required, cost/value conscious

For more information please call Louise Hunter at Adam Recruitment on 0161 359 3789 or apply with an up to date CV

Office and Facilities Manager – Office move experience required – Professional Services
Bristol
£45,000 – £55,000
6-12 months contract

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Contact Louise on
0161 359 3789
or email us

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